All leave must be documented by using the Leave Request form. To assist with scheduling and operational requirements, all foreseeable leave must be requested at least 72 hours prior to the requested leave date. If the leave is unforeseeable, the leave form should be completed and submitted to the supervisor as soon as the employee returns.

The employee must complete the Leave Request form indicating the type of leave to be taken (e.g., vacation, sick, jury duty, family and medical leave). The completed form is submitted to the immediate supervisor for approval.

The supervisor independently verifies whether the employee has the leave available before approving a request. Once confirmed, the supervisor returns a copy of the approved Leave Request form to the employee, keeps one copy for his or her records and submits a copy to Human Resources department. If the leave is not approved, the supervisor returns a copy of the form to the employee stating the reason the leave was not approved.